A photocopier is one of the most vital equipments for most businesses. This machine allows you to duplicate the original hard copy of your files and mass produce them for marketing materials and meetings. A photocopier also helps you to produce large quantities of different employee documents without breaking a sweat.
Buying a new photocopier might be a little bit confusing with so many brands and options available in the market. That’s why you need to make sure that you’ve done your research first before buying a new one because there’s nothing like having a piece of equipment in your office that is reliable and suited for all your business needs. In this article, we are going to list down all the things you should consider when buying a new photocopier.
Know your budget
This is one of the primary factors you should consider because the cost of the machine gives you a reference for comparison between different types of copiers. Always look at the cost of the toner and the number of copies it can produce before you have to replace it. The maintenance and repairs of the machine are also something that can affect your budget. For starters, a complicated copier that has several functions may sometimes end up with a lot more problems that need to be repaired. And each time you call someone in to have it repaired, you have to pay for the replacement parts and labor.
Know its purpose
Sure, a photocopier’s main job is to copy documents. But there are other photocopiers available in the market that are also capable of printing, scanning, and faxing. If you think your office’s day-to-day operations involve these tasks, then maybe a multifunction photocopier might be the right choice for you. Also, you should consider the types of materials that are usually printed and copied in your office because it can help you decide whether you should settle for monochrome or a colored photocopier.
Determine the number of users
Before buying a new photocopier, you should think about the number of people that will be using it. Will it be shared by everyone in the office or will it just be assigned to a specific department? Do you need several machines? It is important to know if your new copier can accommodate a certain number of users.
Know the features and additional accessories you want your photocopier to have
As we mentioned earlier, several photocopiers in the market today can do more than just duplicate documents. Some machine even has finishing options such as hole punching, folding, and stapling. Others have WiFi connectivity and data encryption capability features. Some may not need all the extra features and they aren’t really essential for them. But if you have extra money to spend, then investing in the machine with features such as wireless connectivity can make things smooth and convenient in your office.
Think about the space in your office
Some photocopiers are bulky and it can be a problem especially if you have a small office space. That’s why before you buy a new copier, make sure you have a designated place for it in your office.
Now that you have some ideas on what to look for a photocopier, you can be sure that you will get the right machine that will cater to your everyday office needs.